Emploi & Formation

Administrative assistant

This French company expanding rapidly in the Netherlands, Belgium and Luxembourg, is looking for an Administrative Assistant to perform a variety of administrative tasks, as well as assisting with social media and basic HR. This is a new position based in Amsterdam Zuid Oost, and duties might change with time. You will be part of a growing team and working under the supervision of the Country Manager Benelux.

ROLE:

Administrative

  • Receiving calls and dispatching them
  • Registering orders in the system
  • Issuing invoices
  • Liaise with the accounting firm for the salaries, expenses, invoices, holidays... and the HQ in France
  • Booking staff travel arrangements
  • Managing stationery requirements and general office supplies ensuring stock is always full
  • Implementing and monitoring health and safety policies for the office and the personnel within the office
  • Greeting guests
  • Ensuring meeting spaces are kept clean and tidy and equipment operational
  • Managing the office welcome board and notice boards to ensure the company makes an impact on all visitors both internal and external
  • Managing the filing systems online and offline for the office

 

Social

  • Undertaking general marketing administration duties (for example : update Facebook, LinkedIn).
  • Advising staff locally to ensure brand and communication consistency.
  • Coordinating office events i.e. Team Building events.
  • Being involved with the office culture ambassadors to manage the logistics and help deliver the cultural events.

 

HR administration

  • Assisting with activities involved in the onboarding and offboarding process
  • Providing ad hoc administrative support to the HR team as and when required

 

PROFILE:

  • Fluent Dutch, English and French (spoken and written)
  • Min 2 years’ experience in an administrative role and previous customer service experience will be a plus
  • Knowledge of Microsoft Excel, Word and Outlook.
  • Strong attention to detail, a high level of accuracy and confidentiality.
  • Must have good diary management and organizational skills.
  • Ability to communicate effectively with staff and clients, excellent written communication skills with good grammar and spelling.
  • Strong interpersonal skills and effective verbal and listening communications skills.
  • Comfortable working under pressure in a busy environment and as part of a team.
  • Flexible and adaptable to changing working requirements.
  • Courteous and respectful of others.
  • Presentable professional demeanour and willing to work to a high standard.

Interested? Please send us your CV : s.hailefida(@)cfci.nl

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